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Title
Text copied to clipboard!Maintenance Administrator
Description
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We are looking for a dedicated and detail-oriented Maintenance Administrator to join our team. The ideal candidate will be responsible for overseeing and coordinating all maintenance activities within our organization. This role requires a proactive individual who can manage multiple tasks simultaneously and ensure that all maintenance operations are carried out efficiently and effectively. The Maintenance Administrator will work closely with the maintenance team, contractors, and other departments to ensure that all equipment and facilities are well-maintained and in good working order. Key responsibilities include scheduling maintenance tasks, managing maintenance records, coordinating with vendors, and ensuring compliance with safety regulations. The successful candidate will have excellent organizational and communication skills, a strong understanding of maintenance processes, and the ability to work well under pressure. This is a critical role that ensures the smooth operation of our facilities and contributes to the overall success of our organization.
Responsibilities
Text copied to clipboard!- Schedule and coordinate maintenance tasks and activities.
- Maintain accurate records of all maintenance activities.
- Coordinate with vendors and contractors for maintenance services.
- Ensure compliance with safety regulations and standards.
- Monitor and manage maintenance budgets and expenses.
- Conduct regular inspections of facilities and equipment.
- Develop and implement maintenance policies and procedures.
- Respond to maintenance requests and issues in a timely manner.
- Train and supervise maintenance staff.
- Prepare and present maintenance reports to management.
- Ensure that all maintenance tools and equipment are in good working order.
- Manage inventory of maintenance supplies and materials.
- Coordinate with other departments to ensure smooth operations.
- Implement preventive maintenance programs.
- Handle emergency maintenance situations effectively.
- Evaluate and recommend improvements to maintenance processes.
- Ensure that maintenance activities do not disrupt business operations.
- Maintain a safe and clean work environment.
- Stay updated with the latest maintenance technologies and practices.
- Assist in the planning and execution of facility upgrades and renovations.
Requirements
Text copied to clipboard!- High school diploma or equivalent; associate's or bachelor's degree preferred.
- Proven experience in a maintenance or administrative role.
- Strong organizational and multitasking skills.
- Excellent communication and interpersonal skills.
- Proficiency in maintenance management software.
- Knowledge of safety regulations and standards.
- Ability to work well under pressure and meet deadlines.
- Strong problem-solving skills.
- Attention to detail and accuracy.
- Ability to manage budgets and expenses.
- Experience in coordinating with vendors and contractors.
- Ability to conduct inspections and identify maintenance needs.
- Strong leadership and supervisory skills.
- Ability to develop and implement maintenance policies and procedures.
- Proficiency in Microsoft Office Suite.
- Ability to handle emergency maintenance situations.
- Knowledge of preventive maintenance programs.
- Ability to prepare and present reports.
- Experience in managing inventory of supplies and materials.
- Willingness to stay updated with the latest maintenance technologies and practices.
Potential interview questions
Text copied to clipboard!- Can you describe your experience in a maintenance or administrative role?
- How do you prioritize and manage multiple maintenance tasks?
- What strategies do you use to ensure compliance with safety regulations?
- Can you provide an example of a time when you handled an emergency maintenance situation?
- How do you coordinate with vendors and contractors for maintenance services?
- What methods do you use to maintain accurate records of maintenance activities?
- How do you ensure that maintenance activities do not disrupt business operations?
- Can you describe your experience with maintenance management software?
- How do you manage and monitor maintenance budgets and expenses?
- What steps do you take to develop and implement maintenance policies and procedures?
